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How to Personally Project Manage Your Building Project

Writer's picture: James BrowneJames Browne

                                 

Embarking on a building project can feel like entering uncharted territory, especially if you’re new to the game. Don’t worry—you’ve got this! With a touch of humour and a sprinkle of organisation, you’ll navigate this adventure like a pro. Here’s a beginner-friendly guide to help you along the way.



                                        Dream Big, But Start Simple

                 

  • Define Your Goals: Picture your dream outcome. Is it an extra bedroom, a fancy kitchen, or just a place to escape from the kids? Write it down.

  • Budget Wisely: Be realistic about what you can afford—and then add a "whoops" fund (10-15%) for surprises like discovering your walls are made of Swiss cheese.

  • Keep It Manageable: Don’t aim to build Buckingham Palace on your first try. Start with achievable goals.




                                    Decode Permissions and Paperwork

                              

  • Check Planning Permission: Call your local council and ask, "Can I do this without upsetting the neighbours or the law?"

  • Know Building Regulations: These are the rules of the game. Skipping them could mean tearing it all down—not fun.

  • Is a Party Wall Notice required? Get free advice from a member of Faculty of Party Wall Surveyors or from RICS. If a notice is required, this could cost you time if discovered at a later stage.

  • Phone a Friend: If words like "party wall agreement" or "compliance" make your head spin, hire an architect or consultant. It’s worth the sanity.




                                              Build Your Dream Team 

  • Ask Around: Get recommendations from friends or stalk local Facebook groups for leads on good tradespeople.

  • Investigate Credentials: No cowboy builders allowed! Check their qualifications and past work.

  • Get It in Writing: Always have a contract. A handshake agreement won’t hold up when the roof’s leaking.



                                                 Plan Like a Pro        

      

  • Make a Timeline: Break down the project into chunks: demolition, construction, and decoration. It’s like making a giant lasagna.

  • Order Early: Materials can take weeks to arrive, so don’t wait until the last minute.

  • Coordinate Carefully: Ensure tradespeople aren’t tripping over each other. No one wants a plumber installing pipes where the electrician’s drilling.




                                     Communicate and Conquer           

   

  • Visit the Site Often: You don’t have to wear a hard hat, but show up and see what’s happening.

  • Ask "Silly" Questions: There’s no such thing as a dumb question—only expensive mistakes from not asking.

  • Keep a Notebook: Track costs, decisions, and random thoughts ("Why is there a hole in the ceiling?").

  • Check In Weekly: Hold mini-meetings with your team to catch issues early.




                                     Brace for the Unexpected        

    

  • Murphy’s Law: Anything that can go wrong might go wrong. Embrace it.

  • Stay Flexible: Plans may need to change—roll with the punches.

  • Laugh It Off: Found a family of squirrels in the attic? It’ll make a great story later.




                                    Quality Over Quick Fixes

 

  • Inspect the Work: Keep an eye on progress to ensure everything looks right. If it doesn’t, speak up.

  • Get Backup: An independent inspector can help you spot issues you’d otherwise miss.

  • Document Everything: Take photos as proof of what’s been done (and as bragging rights for Instagram).



                                             The Grand Finale

 

  • Do a Final Walkthrough: Check every corner before handing over the final payment. Is everything as it should be?

  • Collect Certificates: Make sure you have all the paperwork for building control and warranties.

  • Celebrate: Pop some bubbly, order a pizza, and bask in the glory of your new and improved space.



Managing a build project doesn’t have to be scary. Think of it as a mix of detective work, team management, and a little chaos. With patience and a sense of humour, you’ll end up with a home you’re proud of—and some stories to tell at the pub.

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